Google Workspace is packed with powerful features, but not all of them get the attention they deserve. Whether you're a seasoned user or just getting started, there are some hidden gems that can make your workday smoother, more efficient, and more secure.

In this blog, we’ll uncover five Google Workspace features that will help enhance your work experience. Plus, we’ve included quick videos to guide you through each tip.

Ready to work smarter? Let’s dive in!

Table of Contents

1. Keep Your Emails Secure with Google Workspace's Confidential Mode
2. Save Time with Google Calendar Shortcuts
3. Track Emails Easily with Gmail Read Receipts
4. Hide Attendee Information in Google Calendar Meetings for Privacy
5. Get Your Daily Google Calendar Agenda Delivered to Your Inbox
6. Summary

Keep Your Emails Secure with Google Workspace's Confidential Mode

When sending sensitive information, email security is crucial. Google Workspace's Confidential Mode is often overlooked but incredibly effective for ensuring your messages are only accessed by the intended recipients.

With Confidential Mode, you can:

• Set expiration dates to limit how long the email remains accessible.
• Add SMS verification for an extra layer of security.
• Revoke access even after the email is sent.

This feature is perfect for sending contracts, personal details, or other confidential data. Secure your business communications with minimal effort!

Save Time with Google Calendar Shortcuts

If you're a regular Google Calendar user, this hidden trick is for you! Press '?' on your calendar screen to reveal a list of shortcuts that make navigation faster and easier.

Some key shortcuts include:

• C: Create a new event instantly.
• T: Jump back to today's date.
• D/W/M: Switch between day, week, and month views.

Track Emails Easily with Gmail Read Receipts

Wondering if someone has read your email? With Gmail’s Read Receipts, you can get notified when your email is opened—making follow-ups more efficient and targeted.

To enable this feature:

• Simply request a read receipt when composing your email.
• The recipient can choose to send a receipt immediately or delay it until later.

Keep in mind that while this works across most email systems, some limitations apply, like group mailing lists and specific email clients.

Hide Attendee Information in Google Calendar Meetings for Privacy

If you’re scheduling a sensitive meeting, Google Calendar has a handy feature that allows you to hide attendee details from other participants. This is perfect for maintaining privacy and confidentiality during meetings.

Here’s how to do it:

1. Set event visibility to private, hiding the event details, documents, and even the name.
2. In the event’s edit view, uncheck the option allowing guests to see attendee details or invite others.

Protect your attendees' privacy with just a few clicks!

Get Your Daily Google Calendar Agenda Delivered to Your Inbox

Want to start your day with a clear plan? With Google Calendar, you can have your daily agenda emailed to you every morning—perfect for staying on top of tasks before the day even starts!

Here’s how to set it up in under 30 seconds:

Summary

These five hidden gems in Google Workspace can improve your workflow, keep your communications secure, and help you stay organised.

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If you're looking for expert guidance on Google Workspace or Google Cloud, don't hesitate to get in touch—we're here to help!